Guide to Making a Solid Lease Agreement for Your Rental Property

Creating a lease agreement is one of the most critical steps in renting out a property. This document not only outlines the rules of the tenancy but also protects your rights and investments as a property owner. In this guide, we’ll walk you through the essential components of a solid lease agreement and how to make the process smoother and more efficient.

1. Understanding the Purpose of a Lease Agreement

A lease agreement is a legally binding contract between you, the landlord, and your tenant. It sets the rental terms and conditions, including:

• How much rent the tenant owes and when it is due.
• Whether it’s a month-to-month or fixed-term agreement.
• Who is responsible for maintenance, utilities, and repairs.
• Guidelines on property use, such as noise levels, pet policies, and subletting.

By setting these terms in writing, both parties have a clear understanding of their responsibilities, which helps prevent conflicts.

2. Key Components of a Strong Lease Agreement

A well-crafted lease agreement should be clear, detailed, and comprehensive. Here are the key components to include:

Basic Information

Start with the basics, which should include:

• Names and contact details of both the landlord and the tenant(s)
• Property address
• Date of the lease’s commencement and end (if it’s a fixed-term lease)
• The amount of rent and when it is due

Security Deposit

Clearly state the amount of the security deposit, where it will be held, and the conditions for its return. Make sure to adhere to your state’s specific laws regarding security deposits.

Rent Payment Terms

This section should outline when the rent is due, the accepted methods of payment, any late payment fees and grace periods, and the consequences of non-payment or repeated late payments.

Maintenance and Repairs

Clearly outline who is responsible for repairs and general maintenance. Additionally, include clauses for how and when tenants should report maintenance issues, and expected timelines for resolving repairs. 

Rules and Regulations

To avoid misunderstandings, include a section on the property’s rules. Some common policies landlords set include:

• Pet restrictions
• Noise ordinances
• Parking regulations
• Limits on the number of occupants
• Prohibiting illegal activities
• Subletting policies

Termination Clause

Both you and your tenant should know the process for ending the lease. If it’s a fixed-term lease, specify whether early termination is allowed, and under what conditions. Also, clarify how much notice is required for either party to terminate the lease.

Entry to the Property

Include a clause on when and how you, the landlord, may enter the property. Laws in most states require landlords to give tenants reasonable notice (usually 24-48 hours) before entering the property, except in emergencies.

3. Legal Considerations

Each state has its own landlord-tenant laws, so it’s crucial to familiarize yourself with the legal requirements specific to your Ohio. Some key considerations include:

• Rent Control Laws: These vary widely depending on your location, and some districts may have limits on how much rent you can charge or increase over time.
• Habitability Standards: You are legally required to ensure that your rental property is livable, meaning it must meet local building codes and be free from health and safety hazards.
• Tenant Rights: Tenants have the right to privacy, and laws often protect them from unfair evictions. Make sure your lease agreement complies with these regulations.

Why Work with a Professional Property Management Company

Creating a solid lease agreement involves more than just filling in a template. To ensure your lease agreement is legally compliant and protects your interests, it’s a smart move to work with a professional property management company. Here’s why:

Legal Expertise

Property management companies have experience dealing with local laws and regulations. They are familiar with the nuances of lease agreements, which can save you from legal issues down the road. For example, they can ensure your lease complies with local rent control ordinances, landlord-tenant laws, and habitability standards.

Customization

While many landlords use lease agreement templates found online, these often don’t cover all scenarios specific to your property. A property management company will create a custom lease agreement tailored to your needs and local laws. This ensures that all essential details are covered, and nothing is left open to interpretation, reducing the likelihood of disputes.

Tenant Screening

Property management companies are skilled at screening tenants, conducting background checks, and verifying employment and rental histories. This process increases the chances of landing a tenant who can make consistent rental payments, adhere to the terms of the lease, and properly care for their rental unit.

Professional Dispute Resolution

Even with a solid lease agreement in place, disputes between landlords and tenants can still occur. A property management company can act as a buffer, handling tenant complaints and resolving conflicts before they escalate. They can also enforce the terms of the lease more effectively, saving you time and stress.

Compliance with Changes in the Law

Landlord-tenant laws can change frequently, especially at the state or local level. A property management company stays up to date on these changes, ensuring your lease agreements are always compliant. This is crucial because non-compliance can result in costly fines or legal battles.

Bottom Line 

A solid lease agreement is essential for a successful landlord-tenant relationship. It protects both parties, reduces misunderstandings, and ensures the rental process runs smoothly. However, creating an effective lease agreement requires a deep understanding of the law and the ability to anticipate potential issues.

Working with a professional property management company can help you navigate these complexities, customize your lease agreements, and ensure compliance with ever-changing regulations. Our experts at EquityTeam can help you draft comprehensive lease agreements and manage all other responsibilities associated with property ownership. Contact our property management company for inquiries!